Executive Assistant

New York, NY: Full-time, Exempt

About The Partnership To End Homelessness

Our values – compassion, inclusion, integrity, professionalism and social justice – steer our strategy, decision-making and operations as we work to achieve our mission of ending homelessness by preventing it.

The Partnership’s upstream intervention model combines housing, rental assistance and crisis services with mental health, support and education programming to prevent people from losing their homes. Our services are available to New Yorkers of any ability, age, family type, gender, national origin, race and sexual orientation who are at risk of, experiencing or recovering from homelessness.

The Opportunity

Reporting to the CEO, the Executive Assistant (EA) will direct the executive office functioning in line with The Partnership’s mission, values and services. Specifically, the EA will provide high-level administrative support to the CEO, coordinate functions across a multi-disciplinary staff, consultant and volunteer team and manage external stakeholder communications. A highly organized, proactive and fastidious individual, the EA is a strong communicator and has integrity and the ability to balance priorities, meet deadlines and maintain confidentiality. The position is integral to maintaining the flow of the organization and driving the intersection of individual functions and projects for success.

Responsibilities

• Fulfill all responsibilities in alignment with The Partnership’s values: Compassion, Inclusion, Integrity, Professionalism, Social Justice;
• Responsible for administrative duties for the CEO, including the preparation of Board meeting materials and presentations, external correspondence and communications to key stakeholders, meeting minutes and departmental summary reports;
• Manage the CEO’s calendar and appointments including scheduling meeting times, locations and travel arrangements and analyzing information and preparing meeting briefs
• Coordinate communication between department leaders/consultants and the executive office;
• Oversee executive office operations, ensuring agency deliverables and projects across the organization are being managed to budget, timelines and compliance and regulations standards;
• Compose, edit, design, and format documents;
• Collaborate with the Development Department to complete all gift acknowledgment letters and other related donor gift correspondence, and support gift processing when necessary;
• Maintain organized and searchable cloud-based files and records;
• Provide support for facilities and asset management;
• Serve as an organizational spokesperson with stakeholders;
• Other duties as assigned.

Skills and Qualifications

• Understanding of, and willingness to uphold, The Partnership’s values;
• Bachelor’s degree; superior writing, advanced Excel and ability to create stellar print presentations;
• 6+ years of progressive administrative support experience, including 3+ years in an administrative support role for an executive office;
• Must be able to work independently, and have proven experience with project management, developing and managing departmental and event budgets and overseeing and generating reports and analysis for senior staff;
• Demonstrated ability to produce workplans and monthly reports, and experience researching information and writing and presenting analytical reports to inform planning and decision-making;
• Experience working with diverse teams and stakeholders and commitment to fostering diversity, equity, inclusion and belonging in a multicultural environment;

• Solutions-focused, analytical thinker who has the ability and initiative to improve systems, anticipate and prevent problems, pivot and solve crises when necessary, handle a variety of tasks simultaneously and thrive in a small, hands-on environment with multiple priorities;

• Excellent communication skills, bi-lingual (Spanish) a plus;
• Proficient in MS Office software and CRM systems; Raiser’s Edge a plus.

This description describes the general nature and level of the work being performed by people assigned to this role. The Partnership To End Homelessness reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Work Environment and Physical Requirements

Based in our NYC office, the position works in a professional environment with low to moderate noise, involves routine use of office equipment (such as computers, phones, copiers and filing cabinets) and may involve travel and early mornings, evenings, weekends and/or holidays as needed. Physical requirements of the position include maintaining a stationary position and focus for long periods of time; utilizing hands and fingers and reaching with hands and arms to operate office equipment; talking, hearing, seeing and exchanging accurate information via in-person, electronic, telephonic, virtual and written communications; and, typing, standing, walking, siting, stooping and lifting/moving up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunities Employer

At The Partnership, difference is us. We are an equal opportunities employer and prohibit discrimination against any individual based on ability, age, color, creed, culture, gender, gender identity, gender expression, marital status, national origin, pregnancy or related condition (including breastfeeding), race, religion, sex, sexual orientation, veteran status, or any other basis protected by law.

Benefits

Compensation for this full-time, exempt role includes: $80K salary; generous PTO and benefits, including employer coverage of 100% of employee health insurance premiums (medical, dental, vision); disability; life insurance; transit; 401K with employer contribution; and a seasonal 4-day work-week.

How to apply

Please submit a letter of interest that explains:

• How your skills and experience make you a fit for The Partnership and this role.
• How The Partnership and this role are a good fit for your ongoing interests and career goals.

Include a copy of your résumé as support for your letter.